I want to plan an outing activity, but I'm hesitant because the preparations are overwhelming.
I get stuck thinking about where to park, the route to take, and the location of restrooms on the day of the event!
At night, it gets dark, and the time burden on caregivers is significant, so is there any way to mitigate this?
Do you feel this way too?
In this article, we have compiled information from official websites and examples of planning documents for four winter illumination facilities where you can enjoy leisure activities from early afternoon to evening.By adding the travel time from your facility to the early return time table, you can get an estimate of the return time..
This can also be useful for professionals in disability welfare support, so please refer to it.
1. Items to Include in the Outing Activity Planning Document [Winter Edition]
1-1. Basic Items and Additional Items for Winter
The outing activity planning document can be written by adding winter items to the basic items. As shown in the next table, let's add the lighting time, return time, cold protection, and judgment on cancellation to the five basic items..
Type
Item
Content to Write
Basic Items
Title, Date and Time of Implementation, Location
Destination, Departure and Return Times
Basic Items
Duration and Number of Participants
Total Duration and Number of People
Basic Items
Items to Prepare and Budget
Personal belongings, entrance fees, and parking fees
Basic Items
Staffing and Content
Number of staff and flow of the day
Basic Items
Purpose, Goals, and Precautions
Significance of the outing and points to note
Additional Items for Winter
Lighting Time and Return Time
Lighting start time and return time calculated based on the time of leaving the site
Additional Items for Winter
Cold Protection
Preparation for the cold
Additional Items for Winter
Judgment on Cancellation
Criteria for rain, strong winds, event cancellations, etc.
For specific details on cold protection, personal belongings, and emergency preparations, please refer to the articles below.
Reference:
Reference:
In the case of day services (outpatient care), the national notification (Notification No. 25 of the Elderly Care Division, Section 3, Item 6-3(2)) lists the following conditions for providing services outdoors.
It must be positioned in the outpatient care plan in advance.
Effective functional training and other services must be provided.
Since operations vary by municipality, please check with the insurer (city or town) before creating your planning document.
1-2. How to Write Purpose and Goals with Example Sentences
The purpose and goals shouldbe expressed in one sentence as "what, in what situation, and how to spend time," which will convey the message to the approvers. The MCI Handbook from
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Free rest areas, cafes, and restaurants within the sports land
Table 2: Quick Reference for Departure Times (if leaving the site after 30 minutes of viewing from the start of illumination)
Destination
Illumination Start
Departure Time
Travel Time 30 min
Travel Time 60 min
Travel Time 90 min
Ebisu Garden Place
4:00 PM
4:30 PM
5:00 PM
5:30 PM
6:00 PM
Yomiuri Land
4:00 PM
4:30 PM
5:00 PM
5:30 PM
6:00 PM
Tokyo German Village
4:29 PM
4:59 PM
5:29 PM
5:59 PM
6:29 PM
Table 2 provides estimates that may vary based on traffic and boarding times. The 4:00 PM time for Ebisu is the illumination start time for the entire area from last season, and if you view the chandelier during the day and leave during daylight, you can return even earlier.
Tokyo German Village's times were calculated based on the sunset time in Tokyo on December 15 (4:29 PM). Since the location in Chiba Prefecture, Sodegaura City, is slightly east of Tokyo, sunset occurs about one minute earlier.
3. Ebisu Garden Place | The chandelier lights up from noon, free admission
The chandelier lights up from 11 AM, allowing for viewing during the daytime.
3-1. Access and Barrier-Free Information
The chandelier in the center square will be lit from November 14, 2026, to January 11, 2027, from 11 AM to 11 PM (only on November 14, it will light up at 5 PM). This is a free event.
According to the barrier-free route guide from the Tokyo Photographic Art Museum, from Ebisu Station, take the elevator at the end of the Skywalk down to the underground passage, and the left side near the entrance of the tower building is the center square. There are covered walkways surrounding the square.
Wheelchair rentals are available only for those using the Ebisu Garden Place parking lot.
Example of filling out for leaving the site at 4:30 PM with a travel time of 60 minutes.
Item
Example Entry
Title
Let's go see the Baccarat chandelier in Ebisu
Number of Participants and Staffing
12 users, 5 staff members
Preparation and Budget
Entrance ticket (1,800 yen for adults, tax included), knee blankets, hand warmers
Content
Arrive at 12:00, have lunch and take a break at the amusement park, enjoy the lighting at 16:00, and exit at 16:30
Purpose and Goals
Experience the seasonal lights for a change of mood and create opportunities for conversation
Winter Additions
Lighting starts at 16:00. From March 1 to 12, 2027, there will be no evening lighting on weekdays.
5. Tokyo German Village | Enjoy the lighting shortly from the shuttle bus after sunset
You can enter the park while remaining in your vehicle after passing through the entrance gate.
5-1. Access and Accessibility Information
According to the official page, the illumination will be lit from sunset until 20:00 from October 31, 2026, to April 4, 2027. The entrance fee is 1,500 yen for adults, and if you present a disability certificate with a photo or a Mirairo ID, you and one companion can enter for 1,000 yen (tax included).
Parking fees for passenger cars are 1,500 yen until December 31, and 1,000 yen from January 1 (tax included). According to the official FAQ, wheelchairs can be borrowed for free in the market area without any procedures. There is also a rental service for the one-person mobility device "WHILL," but the number of units is limited.
Chiba Prefecture's tourism information (Maruchiba) states that there are no steps from the parking lot to the entrance, and there are six barrier-free restrooms within the park. Indoor resting spots include free rest areas in the sports land, cafes, and restaurants.
Example for a 60-minute travel time, exiting the park at 16:59, 30 minutes after sunset.
Item
Example Entry
Title
Enjoying the Illumination at Tokyo German Village While Remaining in the Vehicle
Date and Time of Implementation
Weekdays around December 15, departure at 14:30, return at 17:59
Location and Duration
Tokyo German Village, 3 hours and 29 minutes
Number of Participants and Staffing
8 users, 4 staff members, 2 shuttle buses
Preparation and Budget
Entrance fee (1,500 yen for adults, tax included), parking fee (1,500 yen for vehicles treated the same as passenger cars)
Content
Arrive at 15:30, enjoy the lighting around 16:29 at sunset, view from the vehicle, and exit at 16:59
Purpose and Goals
Experience the winter lights from inside the vehicle and create opportunities for going out
Winter Additions
Sunset is at 16:29 (Tokyo), and lighting lasts until 20:00
6. Conclusion
As a leisure activity, winter illumination outings should determine the departure time based on the lighting schedule to clarify the return time. Choose a destination from the comparison table, add the travel time from your facility to the quick reference table, and confirm the return time.
Then, by adjusting the example entry to your facility's numbers, you will have a draft of the proposal. Once completed, please submit it to your supervisor.
If you are planning outings in spring or early summer, please refer to the following safety implementation manual for recreational outings.
